Managed Creative & Technical Pod Proposal

Beanstalk is looking for experienced creative and technical talent from Egypt to support event, exhibition, experiential design, 3D visualization, and technical drawing workloads.

Qudrat proposes a Managed Creative & Technical Pod: selected resources are hired and administratively managed by Qudrat, while working as dedicated or semi-dedicated extensions of the Beanstalk team.

Qudrat will build and manage a dedicated creative and technical pod for Beanstalk. The resources will be hired by Qudrat as Qudrat employees or contracted team members, but assigned for Beanstalk’s dedicated use based on the agreed model.

Beanstalk will benefit from a team that understands its workflow, standards, visual style, deadlines, and project requirements over time, while Qudrat remains responsible for hiring, administration, replacement, quality support, and success management.

Not freelancers. Not simple recruitment. A managed team extension.

The Creative Delivery & Client Success Lead is responsible for making sure the pod operates as one connected team, not as separate outsourced resources.

1. 01

   Requirement Confirmation

   Qudrat and Beanstalk confirm role requirements, seniority, software, portfolio expectations, working model, and commercial structure.

   Shared
2. 02

   Talent Sourcing

   Qudrat sources and screens candidates from Egypt based on the agreed role profiles.

   Qudrat
3. 03

   Initial Screening

   Qudrat reviews CVs, portfolios, salary expectations, technical fit, communication skills, and availability.

   Qudrat
4. 04

   Shortlist Submission

   Qudrat shares shortlisted candidates with Beanstalk.

   Qudrat
5. 05

   Beanstalk Review

   Beanstalk reviews candidate profiles and portfolios.

   Beanstalk
6. 06

   Final Interview

   Beanstalk participates in the final interview with shortlisted candidates.

   Shared
7. 07

   Final Selection

   Beanstalk selects the preferred candidate, and Qudrat confirms availability and commercial details.

   Shared
8. 08

   Contracting & Onboarding

   Qudrat hires/contracts the selected resource and handles administration.

   Qudrat
9. 09

   Pod Kickoff

   Qudrat and Beanstalk align on workflow, tools, communication channels, reporting, and first assignments.

   Shared

The hiring process takes up to 30 days maximum after agreement, depending on role complexity, candidate availability, and approval speed.

1. 01

   Brief Received

   Client submits the request or task brief.

   Intake
2. 02

   Brief Review & Clarification

   Qudrat reviews the brief, aligns scope, and clarifies requirements if needed.

   Intake
3. 03

   Resource Assignment

   The right pod members are assigned based on the task type and priority.

   Intake
4. 04

   Creative / 3D / Technical Production

   The assigned team develops the requested work.

   Production
5. 05

   Internal Quality Review

   Qudrat checks quality, consistency, and readiness before sharing.

   Production
6. 06

   First Submission to Client

   The work is submitted to Beanstalk for review.

   Production
7. 07

   Feedback & Revisions

   Client feedback is collected and revisions are made.Revisions loop back to Production until approved.

   Delivery & Improvement
8. 08

   Final Approved Delivery

   Final files / approved output are delivered.

   Delivery & Improvement
9. 09

   Monthly Review & Improvement

   Workload, quality, collaboration, and process improvement are reviewed monthly.

   Delivery & Improvement

Communication channels

WhatsApp · Zoom / Google Meet · Email or a project management tool if agreed later.

Employment / Contracting

Resources will be hired, contracted, and administratively managed by Qudrat, but assigned for Beanstalk’s dedicated use according to the agreed role allocation.

Location

Resources will be hosted through Qudrat’s Cairo office structure. A work-from-home policy may apply based on role nature, productivity, and operational agreement.

Working hours

Standard workload is based on up to 40 hours per week per full-time resource.

Overtime

Overtime is charged at 1.5x the normal hourly equivalent for work exceeding 40 hours per week, subject to prior approval unless urgent delivery is required.

Internal meetings

Resources may attend Beanstalk meetings when needed and according to the agreed workflow.

Communication

Day-to-day communication can happen through WhatsApp and Zoom / Google Meet, with additional tools to be agreed if required.

Free replacement window

If a resource does not fit the required performance, quality, communication, or workflow expectations, Qudrat will provide a replacement free of charge within the first 60 days.

Replacement timeline

Qudrat will aim to complete replacement within 2 weeks, depending on role complexity and candidate availability.

After 60 days

Replacement may be subject to additional recruitment or transition fees, depending on the situation and agreed commercial terms.

Urgent backup support

If urgent work must continue during replacement, Qudrat can provide temporary freelance or backup support at a separate agreed rate.

Continuity focus

The purpose of the policy is not only replacement, but maintaining continuity, quality, and sustainability of the pod.

All figures are monthly and in USD. The Creative Delivery & Client Success Lead is not billed as a separate seat — it is covered by the 30% management layer. Optional overtime, urgent freelance backup, and additional resources during peak periods are quoted separately.

The hiring process is included within the management and administration structure and is not charged separately at the start of the engagement.

• Payment is made monthly, at the end of each service month.
• Monthly invoice is issued at the end of each service month.
• Overtime, urgent freelance backup, or extra resources are invoiced separately based on prior agreement.
• Any taxes, transfer fees, bank fees, or legal requirements are handled according to the final agreement between both parties.

• Standard agreement duration: 1 year.
• The first 2 months act as a mutual evaluation period.
• During the first 2 months, either party may cancel the agreement.
• After the first 2 months, the agreement continues based on the agreed annual term.
• Any cancellation, notice period, or transition requirements after the evaluation period are defined in the final contract.

This gives Beanstalk enough flexibility to test fit while giving the team enough stability to build understanding, consistency, and long-term value.

1. Phase 1 — Agreement & Role Confirmation

   Week 1

   Confirmed roles, allocations, expectations, workflow, and commercial approval.

2. Phase 2 — Hiring & Selection

   Up to 30 days

   Shortlisted candidates, Beanstalk interviews, final selections, onboarding.

3. Phase 3 — First 60 Days Evaluation

   First 2 months after onboarding

   Workflow testing, quality review, resource fit, replacement if needed, and performance adjustment.

4. Phase 4 — Stable Pod Operation

   Months 3–12

   Ongoing production, team integration, quality improvement, monthly review, and scaling decisions.

• All resources remain hired/contracted and administratively managed by Qudrat unless otherwise agreed.
• Beanstalk receives dedicated use of the resources based on the agreed allocation.
• Confidentiality and NDA terms can be included before project files are shared.
• Direct hiring or bypassing terms should be discussed and included in the final agreement.
• Intellectual property ownership of approved deliverables should be defined in the final contract.
• Final commercial terms, taxes, legal obligations, and notice periods are subject to mutual agreement.

This model is designed to give Beanstalk a stable creative and technical extension in Egypt, while maintaining flexibility, quality control, and long-term scalability. Instead of treating the requirement as short-term outsourcing, Qudrat proposes building a managed pod that can understand Beanstalk’s standards, integrate with its workflow, and grow with its project needs.